| Contract (Mandatory): 1-06-68-25 Rev.: A | |
| SPECIALTY & COMPRESSED GASES IN LOAN CYLINDERS SUPPLEMENT 1 | |
| EFFECTIVE DATES: | 12/ 1/2006 Through 11/30/2009 |
| SUPERSEDES CONTRACT NO. : | 1-02-68-25 |
| AREA: | 3 |
| DISTRIBUTION: | DEPT OF FOOD & AG |
| BUYER NAME: | CAROL LOSCUTOFF |
| BUYER PHONE: | 916-375-4540 |
| VENDOR ID: | 201623 |
| NAME: | AIRGAS NCN |
| ADDRESS: | 6790 FLORIN PERKINS RD STE 300 SACRAMENTO, CA 95828 |
| CONTACT: | ROBERT PUCKETT 510-786-6195 |
| FAX: | 916-381-0357 |
| TERMS OF PAYMENT: | Net |
| FOB: | Destination |
| MINIMUM ORDER: | AS SPECIFIED |
SUPPLEMENT #1
May 20, 2008
Subject contract for SPECIALTY AND COMPRESSED GASES IN LOAN CYLINDERS is
modified to reflect the following change:
A. The DGS contract administrator is changed from Julie Matthews to
Carol Loscutoff. Contact information is as follows:
Carol Loscutoff
Telephone: (916) 375-4540
Email: carol.loscutoff@dgs.ca.gov
All other terms and conditions remain the same.
SCOPE:
This contract covers the estimated three (3) year requirements of the State of
California, Department of Food and Agriculture (DFA) for SPECIALTY AND COMPRESSED GASES
IN LOAN CYLINDERS. In addition, the contract contains an option for a one (1) year
extension under the same terms and conditions of the awarded contract. The State and
contractor must agree on the extension via a contract amendment. This contract is a
MANDATORY contract.
ORDERING PROCEDURE:
DFA will complete a Contract/Delegation Form (Std. 65) and submit it directly to the
contractor. The Contract/Delegation Form (Std. 65) must contain the following
information:
1. Contract Number
2. Stock Item Number
3. Contract Line Item Number
4. Description
5. Unit Price
6. Extension Price
The contractor shall confirm receipt of order by return fax confirmation to DFA.
DFA shall send Std. 65 copies to: DGS - Procurement Division
Attn: Data Entry Unit
P.O. Box 989052
West Sacramento, CA 95798-9052
CONTRACTOR MUST ACCEPT ORDERS BY FACSIMILE OR E-MAIL TRANSMISSION:
By signing and submitting the solicitation, the bidder agrees to accept orders by
facsimile and/or e-mail transmission. Please show business facsmile and e-mail
address below.
Facsimile Number: (916) 381-0357
MINIMUM ORDER:
The minimum order shall be one (1) cylinder of any size, type or weight. Bulk deliveries
shall be as specified.
DELIVERY:
Normal delivery shall occur within four (4) calendar days after receipt of order (ARO)
by the contractor.
Contractor agrees to make deliveries during off-peak working hours, Monday through
Friday, 10:00 AM to 4:00 PM, except State observed holidays. Empties shall be picked up
at the time of delivery. There shall be no additional charge for the pick up of empties.
Note: In accordance with paragraph 15 of the General Provisions entitled "Delivery",
the contractor shall strictly adhere to the delivery terms and completion schedules as
specified in this contract. Failure to comply with the delivery requirements as stated,
may be considered a breach of contract and subject the contractor to General
Provisions 26, entitled "Rights and Remedies of the State for Default".
CONTRACTOR'S LOCATIONS:
List below the locations to which Contract/Delegation orders should be sent.
Company Name: Airgas Northern California/Nevada
Street Address: 6790 Florin Perkins Rd., #300
City, State and Zip: Sacramento, CA 95828-1812
Contact Person: ncncustservice@airgas.com
EMERGENCY DELIVERY/SERVICES:
Deliveries requested outside the regular working hours/days shall be considered an
emergency. Emergency deliveries, of minimum quantities, shall be F.O.B. Destination
and must be delivered within 24 hours after notification.
COST PER EMERGENCY DELIVERY: $150.00 (Group 1 - Sacramento)
Contractor must have emergency services available on a 24 hour basis to service, repair
or replace contractor-owned units. Service must be available within a 4 hour response
time basis.
Contractor contact for the 24 hour emergency deliveries/services:
CONTACT NAME: Various
CONTACT NUMBER: 1 (866) 532-8036
CYLINDER PICK-UP:
Cylinder pick-up is to be provided at no additional cost to the State at the time the
gases are delivered.
CYLINDER RENTAL:
Gases are to be shipped in "No Deposit" cylinders with a guaranteed 30 days free rental
for each cylinder or dewar.
Once the free 30 days have been exhausted, the State will pay a month-end rate of $4.50
per month for cylinders and $30.00 per month for dewars. The State will pay these rates
in arrears rather than peak balance basis. CYLINDER RENTAL CHARGES ARE NOT TO INCLUDE
TAXES.
SPECIFICATION COMPLIANCE:
The minimum purity of any gas offered must be as high or higher than the stated purity
on the contract price sheet. Product not meeting all specified requirements will be
deemed non-compliant to specifications and will be returned at the contractor's expense.
The contractor shall replace all rejected/non-compliant product with fully compliant new
stock, at no cost to the State, within ten (10) calendar days from notice of
non-conformance.
TANK LABELING, IDENTIFICATION & CERTIFICATION:
All tanks shall be affixed with a label identifying supplier's name/logo and address to
insure the correct cylinders are returned to the contractor. Each tank must list contents
and grade. Labels must be affixed to each tank. (String or wire attached tags will not be
acceptable.) All containers/cylinders shall be marked in accordance with nationally
recognized standards and in accordance with Article 74, sect. 7401.5, 5.1 and 5.2 of the
UCF, 1994.
The contractor shall provide, at no cost to the State, a "Certificate of Analysis" (COA)
and/or a batch analysis for all gases being delivered under this contract. Any delivery
without a COA and/or batch analysis may be deemed unnacceptable and non-compliant to the
terms of the contract and may be returned at the contractor's expense.
PRICES:
Prices shall be all inclusive. Only the prices/charges submitted in the bid shall be
accepted and included in this contract. NO OTHER FEES CAN BE CHARGED TO THE CUSTOMER.
For the purpose of this contract, only F.O.B. Destination will be accepted.
SALES TAX:
Sales tax should be added at time of invoicing. The sales tax rate applied should be
based on the rate of the area the product is to be delivered to.
QUALITY CONTROL:
A technical representative shall be available (at no expense to the State) within 48
hours of notification if quality problems are suspected. The using agency may request an
analysis by an independent laboratory. The cost of the analysis will be the
responsibility of the contractor for any damages due to non-compliant gases, i.e.,
contamination from improper gas formulations, mislabeled or defective cylinders shall be
the responsibility of the contractor. (See paragraph 27 of the General Provisions.)
List Technical Representative Below:
NAME: Tim Solis
CITY: Sacramento, CA
PHONE: (916) 870-3380
CYLINDER FITTINGS:
If cylinders are supplied with other than the specified CGA fittings, the contractor
must provide adapters to the specified fittings at no additional cost to the State. If
the California Gas Association (CGA) requires a different type of fitting than the one
specified, the State shall be informed of the recommended change within 30 days to
obtain new fittings.
MATERIAL SAFETY DATA SHEET:
Contractor shall send a completed copy of the Material Safety Data Sheet (MSDS) to each
state agency to which delivery is made.
INVOICING REQUIREMENTS:
All purchases and charges are to be accumulated and billed once a month. All invoices
must be billed by individual locations and submitted to the Sacramento "BILL TO" location
as indicated on the agency's order forms. Cylinder rental charges and gas charges must be
billed separately for each location. Invoices for gases are to clearly state the specific
gas type, cylinder size (by the cubic ft.) and be billed by the unit of measure of
"cylinder" or "liter".
All invoices shall include the contract number and agency assigned release number.
Only charges listed in this contract shall be approved for payment. No other fees can be
charged to the customer.
State sales tax is to be added to each invoice for gases only.
The State's obligation to make payment pursuant to the contract is subject to
availability of appropriated funds. Receipt of a contract/delegation purchase order
under this contract is proof of funds for that order.
CONTRACT USAGE REPORTING:
The contractor is required to submit a detailed usage report every three (3) months
commencing from the date of award to the Procurement Division, Contracts Management
Unit. All appropriate fields must be completed on this form, including the name and
phone number of person completing the form. Invoice copies or list of purchase orders
will not fulfill this requirement and will not be accepted.
FAILURE to submit COMPLETED quarterly reports within the time period required may be
considered a breach of contract and subject the contractor to General Provisions 26,
"Rights and Remedies of State for Default".
CONTRACTOR RESPONSIBILITIES:
1. Contractor shall perform all deliveries to facilities in a safe and professional
manner. Contractor's equipment shall be in good working order and all personnel
shall be trained in safety measures to preclude accidents endangering personnel
or property.
2. Contractor must commit to delivery as requested, at time stated on accepted orders,
through the term of the contract.
3. Contractor shall provide office and personnel resources for responding to requests,
including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM.
ITEM COMMODITY NO. VENDOR UNIT DESCRIPTION UNIT PRICE
NO. VENDOR PART NO. NO.
GROUP I:
SACRAMENTO DELIVERY
DEPT. OF FOOD AND AGRICULTURE
CHEMISTRY LAB SERVICES
3292 MEADOWVIEW ROAD
SACRAMENTO, CA 95832
1 6830-478-3015-1 201623 CI ACETYLENE ATOMIC ABSORPTION 99.6% PURE (BY 50.6300
THE CYLINDER)
With CGA #510 valve, cyl. size 350 cf.
Cyl Size: 390 cf
2 6515-000-0005-2 201623 CI AIR MEDICAL 4.9500
With CGA #346 valve, cyl. size 233 cf.
Cyl Size: 234 cf
3 6830-000-0023-1 201623 CI ARGON 99.996% PURE 29.0700
With CGA #580 valve, cyl. size 246 cf.
Cyl Size: 250 cf
4 6830-000-0027-9 201623 CI ARGON (95%) IN METHANE (5%) 22.5000
With CGA #350 valve, cyl. size 220 cf.
Cyl Size: 220 cf
5 6830-478-2020-0 201623 CI HELIUM 99.995% PURE 37.1100
With CGA #580 valve, cyl. size 233 cf.
Cyl Size: 219 cf
6 6830-000-0009-7 201623 CI HYDROGEN (AS DESCRIBED) 29.5000
With CGA #350 valve, cyl. size 215 cf.,
99.999% PURE.
Cyl Size: 196 cf
7 6830-000-0009-7 201623 CI HYDROGEN (AS DESCRIBED) 25.0000
With CGA #350 valve, cyl. size E, 25 cf.,
HYDROGEN (5%) IN ARGON (95%).
Cyl Size: 40 cf
8 1096-000-0718-8 201623 CI OXYGEN (AS DESCRIBED) 129.5000
Oxygen, Ultra Pure, 99.999% Purity
CGA #540 VALVE, 249 cf.
Cyl Size: 251 cf
9 1096-000-0546-5 201623 CI NITROGEN LIQUID (BY THE CYLINDER) 41.6600
High pressure, cyl. size 230 liters.
Cyl Size: 230 cf
10 6830-000-0003-6 201623 CI NITROGEN (AS DESCRIBED) 5.2500
With CGA #580 valve, cyl. size 233 cf.,
99.6% PURE
Cyl Size: 234 cf
11 6830-000-0003-6 201623 CI NITROGEN (AS DESCRIBED) 23.8000
With CGA #580 valve, cyl. size 233 cf.,
99.999% PURE.
Cyl Size: 234 cf
12 6830-000-0021-8 201623 CI NITROUS OXIDE (AS DESCRIBED) 65.0000
With CGA #326 valve, cyl. size #200, 99.0% PURE.
Cyl Size: 200 size
13 6515-478-0138-5 201623 CI OXYGEN MEDICAL 5.7300
With CGA #540 valve, cyl. size 282 cf.
Cyl Size: 281 cf
14 1096-000-0718-8 201623 CI OXYGEN (AS DESCRIBED) 58.5000
Oxygen, 99.99% min., CGA #540 valve,
size 200 cf.
Cyl Size: 200 cf
15 1096-000-0708-5 201623 CI AIR (AS DESCRIBED) 12.0000
Air, Dry, (less than 11.5 ppm water)
CGA #590 valve, size 300 cf.
Cyl Size: 300 cf
16 1096-000-0708-5 201623 CI AIR (AS DESCRIBED) 34.0000
Air, Ultra High Purity (UHP), zero grade,
CGA #346, size 233 cf.
Cyl Size: 234 cf
GROUP II:
ANAHEIM DELIVERY
DEPT. OF FOOD AND AGRICULTURE
CHEMISTRY LAB SERVICES
169 EAST LIBERTY AVENUE
ANAHEIM, CA 92801
17 6515-000-0005-2 201623 CI AIR MEDICAL 11.2000
With CGA #346 valve, cyl. size 233 cf.
Cyl Size: 234 cf
18 6830-478-2020-0 201623 CI HELIUM 99.995% PURE 67.2400
With CGA #580 valve, cyl. size 218 cf.
Cyl Size: 219 cf
19 6830-000-0009-7 201623 CI HYDROGEN (AS DESCRIBED) 16.9700
With CGA #350 valve, cyl. size 196 cf.,
99.99% PURE.
Cyl Size: 196 cf
20 6830-000-0003-6 201623 CI NITROGEN (AS DESCRIBED) 23.8000
With CGA #580 valve, cyl. size 233 cf.,
99.999% PURE.
Cyl Size: 234 cf
21 6515-478-0138-5 201623 CI OXYGEN MEDICAL 7.9500
With CGA #540 valve, cyl. size 282 cf.
Cyl Size: 250 cf
FOR DATA ENTRY USE ONLY
22 6830-909-0001-8 201623 VA CHMICL-DGS/PROCUREMENT USE ONLY VARIABLE
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